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Bexley Public Library
Virtual Meeting Room

The Virtual Meeting Room (VMR) are intended to meet the needs of individuals and small groups to conduct remote, virtual meetings as well as engage in study and collaboration.

AVAILABLE RESOURCES
Desktop PC
There is one Desktop PC available for patron use during their reservation. This PC runs Windows 10 and has Microsoft Office installed. This PC is meant to help patrons with conducting virtual meetings and should not be used for web browsing.
Virtual Meeting Applications
A variety of popular virtual meeting apps have been install on the PC in the VMR. These include Zoom, Microsoft Teams, Cisco WebX, Slack and other applications.
Web Camera
There is a Logitech C920x HD Pro Webcam available for patron use upon request. One wall in the space has been painted Chroma Key Green to facilitate the use of virtual backgrounds.
Meeting Owl
Patrons can request to use a Meeting Owl. The Meeting Owl is a 360-degree camera, mic, and speaker for use to conduct virtual meetings. To use this device patrons will have to download and install a free app on a Smart Phone (Apple or Android).
Meeting Owl Information
Virtual Meeting Room Use Policy
  • Confirmation from the library must be received by the requesting organization before a request can be considered scheduled.
  • The individual or group reserving a meeting room will be responsible for the order and conduct of the group and for any loss or damage to library property or equipment.
  • Patrons must be at least 18 years of age or accompanied by an adult.
  • The VMR is a self-run space. Staff may be able to support you or your project if they are available.
  • The library is not responsible for any damage done to any personal media.
  • The VMR is for use by groups with a maximum of 4 people.
  • Set-up in the VMR is the responsibility of the group using the space. Users are responsible for cleaning up and returning the room to its pre-use condition before leaving.
  • Individual patrons are permitted to use the study rooms only if they need a space to communicate without disturbing others, such as a virtual meeting, interview, or rehearsing a presentation. 
  • Groups can schedule use of the VMR no more than once per day.
  • Study rooms are available to be reserved by a group for one two-hour interval per day.  If there is no waitlist at the end of the two hour period, groups may continue to use the rooms beyond the two hour limit. However, if another group signs up to use the room after the initial two hours, the first group will be asked to vacate the room.
  • VMR  reservations will be given a 15 minute grace period after their reservation time, after which the room again becomes available. Rooms left vacant for 15 minutes will be considered forfeited and belongings removed to the lost and found.
  • Groups must vacate the room 15 minutes before the library closes and are responsible for clean-up and returning the room to its original setup. Not doing so, damaging library property, or other destructive or inappropriate behavior will result in loss of the meeting rooms and/or library privileges, as determined by the supervisor.
  • The BPL Patron Code of Conduct applies and must be observed while using the rooms.
  • By reserving our auditorium or study rooms, you are agreeing to our Meeting Room Policy.

If you have any questions, please use our contact page.